IMPORTANT Information Regarding Allegheny Springs Contractor Policy
Posted on Dec 30th, 2022
Greetings Allegheny Springs Homeowners –
I hope you are having a wonderful holiday season. The purpose of this email is to address some ongoing issues that we have been fielding regarding condo renovation work taking place in the building. As you may recall from this year’s annual meeting, the Board has implemented a Vendors and Contractors policy in an effort to protect the building, common areas, adjoining units, and the enjoyment of time spent at Allegheny Springs. Since the annual meeting, we have been finding evidence of renovation work taking place in various units without the knowledge of the HOA. Most of the time, we find out about renovation work after the fact due to a problem that was created as a the result of a unit renovation. Please be advised that all required information as outlined in the policy MUST be provided to the Association in advance of the commencement of any renovation work and contractors/vendors must comply with all rules and regulations. Please submit this information to firstname.lastname@example.org. The policy outlines various requirements such as insurance coverage, licensure requirements, allowable work hours, garbage and other debris disposal, and other basic guidelines. This policy also applies to any owner performing their own renovations. Owners are responsible for providing contractors a copy of this policy at the time of engagement. It is incumbent upon owners to ensure that their contractors remain compliant with the policy throughout the duration of their work at the property. Also, please note that housekeepers are not permitted to use HOA luggage carts.
I want to take the opportunity to expound upon one of the most important reasons that the HOA must be notified of renovation work. The domestic hot water system that services all units within the building is very complex and plumbing changes at individual units have the potential to affect the overall system. The HOA has worked diligently over the past few years to address ongoing issues related to lack of hot water during periods of peak occupancy, including but not limited to, re-piping of the boiler room, installation of additional holding tanks and boilers, and the installation of new shower valve cartridges at residential units to negate crossover of hot and cold water. We are now learning that plumbing work performed by individual contractors in various units has also affected the distribution of hot water in various locations of the building. When this happens, it takes of a lot of man-hours to determine exactly where the problem exists as the HOA historically has had no knowledge of in-unit renovation work. As you can imagine, this also results in a poor experience for owners and guests at Allegheny Springs.
The domestic hot water system is just one of many reasons why compliance with the Vendors and Contractors Policy is so important. In the past, contractors have affected the fire suppression system, caused leaks in adjoining units, and damaged common areas and HOA equipment. Failure to comply with the policy may result in contractor expulsion from property and additional fines to the unit owner. We ask for your support in ensuring compliance with the policy so that we can work with contractors to protect your investment and enjoyment in Allegheny Springs. If you have any questions regarding this policy, please don’t hesitate to reach out to me at any time.